Information on the processing of your data during the application procedure

The following information gives you an overview of our handling of your personal data (hereinafter: data) and your data protection rights. The application process will determine which of your personal data will be processed.

Who is responsible for data processing and who can I contact?

Responsible contact for terms of Art. 4 No. 7 GDPR:
Im Weiherfeld 2
65462 Ginsheim-Gustavsburg

You can contact our data protection officer at the address given in the imprint or at

What data do we use and where does it come from?

Your personal data is usually collected directly from you during the application process.

In certain cases, however, we may receive data from third parties to the extent necessary in the context of the employment relationship or to whom you have provided your data for disclosure:

  • legally required queries to verify your reliability with credit agencies
  • employment agencies, recruitment agencies
  • profiles you have released on online applicant portals
  • publicly accessible, job-related information, e.g. in professional social media networks
  • recommendation letters listed by you
We collect and process the data related to your application. These include, in particular:
  • general data about your person (personal information such as first name, surname, name affixes, nationality)
  • contact details (such as private address, (mobile) phone number, e-mail address)
  • information about your professional qualifications (particularly school education, professional training, previous activities, information on further vocational education, certificates, other qualifications)
  • further data related to the application procedure (e.g. cover letter, questionnaires, interviews)
  • other information that you provide in connection with your application
If you have voluntarily provided specific nature of your personal information (such as degree of disability) in your application letter or during the course of the application procedure, we will process this information only with your consent or if this is justified by law.

Why do we process your data (purpose of processing) and on what legal basis?

We collect and process your data in accordance with the legal requirements, in particular the European General Data Protection Regulation (GDPR) and the German Federal Data Protection Act (FDPA) as well as all other relevant laws (e.g. BetrVG, AGG etc.) for the following purposes:

  • For implementation and processing of the application procedure as well to assess, if the candidate is suitable for the employment relationship in question (Art. 6 (1) b) GDPR in conjunction with 26 (1) FDPA).
  • Provided that an employment relationship between you and ourselves is concluded: for the further processing of data already received from you for the purposes of the recruitment process and for the performance/termination of the employment relationship (Art. 6 (1) b) GDPR in conjunction with Section 26 (1) FDPA).
  • Provided you have given your consent, e.g. for us to store your data in our applicant pool, in accordance with Art. 6 (1) a), 7 GDPR in conjunction with Section 26 (2) FDPA. If you have given a declaration of consent, you have the right to withdraw your consent at any time and it will be respected for the future.
  • For fulfilment of legal obligations or official requirements. The processing is also carried out in order for us to be able to fulfil our legal obligations as employers, in particular in the area of taxation and social security law, as well as for compliance with control and reporting obligations. (Art. 6 (1) c) and e) GDPR in conjunction with Section 26 FDPA).
  • Where necessary, we process your data to protect our legitimate interests or those of third parties (Art. 6 (1) f) GDPR):
    • for the investigation of criminal offences (Art. 6 (1) f) in conjunction with Section 26 (1) second sentence FDPA)
    • inside-group data exchange for administrative purposes
    • for assertion of legal claims and defence in legal disputes
    • for defence in legal claims against us in connection with the application procedure
    • anonymised processing for our own statistical purposes (e.g. surveys on applicant behaviour)
  • The processing of your personal information of specific nature (e.g. health data) in the application procedure is based on your express consent in accordance with Art 9 (2) a) GDPR in conjunction with Section 26 (2) FDPA, unless other legal criteria, like Art. 9 (2) b) in conjunction with Section 26 (3) FDPA, are relevant to the case.
If we intend to process your personal data for a purpose not mentioned above, we will inform you of this in advance.

Who receives my data?

Within our company, access to your data is granted to those departments which require the information in order to fulfil the above-mentioned purposes, in particular to decide on the conclusion of the contract and to fulfil our pre-contractual/contractual and statutory obligations, e.g. specialised departments, works council.

Will my data be transferred outside the EU?

It is not intended to transfer your data in countries outside the European Union.

How long will the personal data be stored?

We process and store your data as long as it is necessary to achieve the above-mentioned purposes, in particular for the decision on your application. If an employment relationship between you and ourselves is not realised, we will delete your data 6 months after completion of the application process, unless legal provisions oppose deletion or longer storage is necessary due to legal disputes or you have consented to a longer storage.

What are my data protection rights?

If the legal requirements are met, you are entitled to the following rights in accordance with Art. 15 to 20 GDPR, Section 34 and 35 FDPA: Right of access, rectification, deletion, restriction of processing, data transferability. In addition, you have the right to object to processing under Art. 21 (1) GDPR which are based on Art. 6 (1) f) GDPR. You can contact our data protection officer at the address given in the imprint or under

If in your opinion the processing of your personal data is not lawful, you can lodge your complaint to the responsible data protection supervisory authority (Art. 77 GDPR in conjunction with Section 19 FDPA).

Are you obligated to provide your data?

As part of your application, you must provide the data required for the application process and the assessment of suitability or which we are legally obliged to collect. Without this data, we will not be able to carry out the application procedure and make a decision on whether to conduct an employment relationship with you.

Is there automated decision-making or profiling?

Generally, we do not use a fully automated decision-making or profiling tool during the application process according to Art. 22 GDPR.

As of June 2024